Our Privacy Policy

Effective Date: January 1, 2026

Seneca HR respects your privacy and is committed to protecting the information you share through this website, newsletter subscriptions, and professional HR services.

This Privacy Policy explains how information is collected, used, and protected.

Information We Collect

Website Visitors

When you visit this website, limited technical information may be collected automatically, such as:

• IP address

• Browser type

• Pages visited

• Referring website

This information is used only to understand site usage and improve functionality.

Contact Forms

If you submit a contact form, we may collect:

• Your name

• Email address

• Company

• City or Town

• Phone number (optional)

• Any information you choose to share in your message

You are encouraged not to include sensitive personal or confidential details in initial contact forms.

Newsletter Subscriptions

If you subscribe to one of our newsletters, we collect:

• Your name

• Your email address

• Your company name (optional)

• City or Town (optional)

• Subscription preferences

Email addresses are used only to deliver newsletter content and related updates. They are not sold, rented, or shared with third parties.

You may unsubscribe at any time using the link included in each email.

If you use the live chat or messaging features on this website, we may collect:

• Your name (or the name you choose to provide)

• Your email address (if provided for follow-up)

• The content of messages you choose to send

Chat messages are used solely to respond to inquiries, provide general HR guidance, and determine appropriate follow-up.

You are encouraged not to include highly sensitive personal information (such as Social Security numbers, medical details, or legal claims) in initial chat messages.

Chat conversations may be stored securely for quality, continuity, and recordkeeping purposes and are accessed only by authorized individuals.

Chat messages are not used for marketing purposes, and contact information collected through chat is not added to marketing or newsletter lists unless you explicitly opt in.

How Information Is Used

Information collected through this site may be used to:

• Respond to inquiries

• Provide requested services or information

• Deliver newsletter content

• Improve website functionality

• Communicate about services when appropriate

Information is never used for unrelated marketing purposes.

HR & Management Consulting Confidentiality

As part of HR consulting, investigations, and advisory services, Seneca HR may receive sensitive employment-related information. All such information is handled with discretion and professional care and is shared only:

• With the client organization

• With individuals who have a legitimate business need to know

• As required by law

Confidentiality is a foundational part of all HR services provided.

Information Sharing

Seneca HR does not sell, trade, or rent personal information. Information may be shared only:

• With service providers necessary to operate the website or deliver communications (such as email platforms)

• When required by law, subpoena, or legal process

• To protect the rights, safety, or property of clients or others

Data Security

Reasonable administrative and technical safeguards are used to protect information from unauthorized access, disclosure, or misuse.

No website or electronic transmission is completely secure, but appropriate precautions are taken based on the nature of the information involved.

Cookies and Tracking

This website may use basic cookies or analytics tools to understand site traffic and usage patterns. These tools do not collect personal identifying information.

You may disable cookies through your browser settings.

Third-Party Services

This site and newsletter services may be supported by third-party platforms (such as GetResponse). These providers may process information according to their own privacy policies.

Seneca HR selects service providers that maintain reasonable privacy and security standards.

Your Choices

You may:

• Unsubscribe from newsletters at any time

• Request correction or deletion of your information, subject to legal and business record requirements

• Contact us with questions about privacy practices

Updates to This Policy

This Privacy Policy may be updated periodically. Changes will be posted on this page with an updated effective date.

Contact

If you have questions about this Privacy Policy or how information is handled, contact:

Seneca HR
Email: support@mainehr.org
Phone: 207-956-5111